Structured change management processes and procedures are imperative for the success of a project and an organization. PRISM Change Management uses a centralized approach across all PRISM modules, allowing changes to be interrelated across all modules. Each project management module can perform change management, so that no matter which of our pick-and-choose project management software solutions you are using, all changes are tracked and can be traced back to a single source of truth. Our enterprise change management solution provides organizations with a complete and auditable system for tracking cost and schedule changes to the project’s baseline and forecast.
Change management helps support communication between all stakeholders within an organization and fosters better project control via transparency, increased awareness, better decision-making, time saved and improved compliance.
Single Source of Truth
Change Management software, also referred to as Change Request software or a Change Management System, allows organizations to monitor, manage and optimize the changes that occur throughout their project’s lifecycle. PRISM change management software is available as an on-premise or cloud solution and, as with all ARES PRISM solutions, our implementation team can your organization set up change management processes and procedures correctly.
PRISM Change Management
Features and Benefits
PRISM offers complete traceability from period to period for budget, forecast and funding.
Changes to various schedule dates can be imported into PRISM from an external scheduling application.
PRISM change management has communication and tracking tools: Trends provides a means for communicating potential changes, while Risks to the project can be identified and the associated risk mitigations are entered.
Implement change management processes to maintain control of scope and cost.
Create and manage workflows. Plan & forecast resources by reporting period.
Within PRISM, Change Orders are the vehicle for changing the various project budgets and the Estimate at Completion.
Spreadsheets Are Not Enough for Change Management
Unfortunately, many organizations are still relying on spreadsheets to track not only their projects, but the changes within those projects. Excel spreadsheets have their own shortcomings in terms of project management, and in terms of change management they have major failings:
- Spreadsheets do not accurately reflect the complexity that project changes can have on medium-to-large projects.
- Spreadsheets are incapable of providing big picture and historical context of the changes, including the knock-on effect to other systems and processes in the project.
- Organizations end up with numerous copies of the same spreadsheet in different hands; making version control a very manual and nearly impossible goose chase of tracking them all down and updating each one every time a change is made.
Why Do I Need Change Management?
If you are unable to answer any of the following questions regarding change on your project or program, you need a change management solution:
- How did a change go through the review and approval cycle, was the appropriate due diligence undertaken?
- What was the result of that review and approval?
- Who physically or electronically signed off and committed the program to go down that particular path resulting from that change?
- How was the funding requested, allocated, and tracked?
- Who agreed to the changes in design, cost, and schedule?