Business Case for PPM Software



This white paper explores the business case for project portfolio management (PPM) software, and deciding between custom software and commercial off the shelf (COTS) software. You know your current project controls processes are not working, and are now researching what PPM solution best meets your company’s needs. Deciding between custom software and a commercial off the shelf solution may seem like a daunting task. However, if you lay out the costs and savings side-by-side, the answer becomes very clear.

“While licensing and annual maintenance costs were higher for the COTS solution, the higher implementation costs of the customizable solution would result in not recovering their software costs until the 6th year.”


We’ve all heard the saying, “Caught in the horns of a dilemma”. It relates to the need to make a decision between two equally unfavorable situations. Hence the word “horns”. I would say that most companies involved in projects are “caught in the horns of a dilemma”. And what is the dilemma? “Should we develop our own custom project controls system or purchase something “out-of-the-box.” Both “horns” are unfavorable, in that they will cost money. And precious “overhead” money to boot! But are they equal?